This Web page provides a comprehensive summary of the SONC Western Basketball & Cheerleading Tournament. There are several links to more detailed documents. You may not need to read all of this information because you are already familiar with it, but you are responsible for knowing it.
If you have questions about this info, if you need help, if you get lost, if you are running late, whatever it might be – call us.
You can call your area director or
A’Lisa Tello, 910-612-2542, or
Kelly Vaughn, SONC Staff, 919-818-7321
What’s New This Year?
We have once again changed some venues. We are excited that all of the venues are much closer to each other this year. And we are doubly excited that all 5-on-5 basketball team competition will take place under one roof at Carolina Courts!
We are also pleased to offer concessions and souvenir sales at all venues this year. The larger souvenir selections will be available at Carolina Courts and Butler High School but limited souvenirs will be available at all other venues.
It is always a great opportunity when Healthy Athletes programs are offered at events. FunFitness will be offering screenings for balance, flexibility and strength at Butler High School.
General Tournament Information
Driving Directions
This document has the street addresses for each venue; very convenient if you’re using a GPS system. Please be sure to still reference our directions for specifics on parking, which entrances to use, etc.
Venues
Cheerleading – Butler High School, venue manager Tami Coltrane 704-968-8264
Basketball Individual Skills - Crestdale Middle School, venue manager Bill Harrigan 704-582-2598
3-on-3 – The Fletcher School, venue manager Laura Abee 704-236-6677
3-on-3 – East Mecklenburg High School, venue manager Tappie Dellinger 704-201-7955
3-on-3 – Mint Hill Middle School, venue manager Candace Cecconi 919-656-0803
5-on-5 – Carolina Courts, venue manager Pete Van Saun 704-837-5270
Family Information
There is no formal family registration process although we will ask them to sign-in at the information table so we can acknowledge their joining us. If family members are interested in staying overnight, below is information on one hotel in the area.
Quality Inn 13470 E Independence Blvd., Matthews, NC (704) 821- 9800 Rate: $69, Mention Fellowship RateDelegation Check-In
When: Saturday – remember that check-in opens at the time below; you have until the start of the coaches’ meeting to check-in. The doors to the gym will not open until the check-in time listed below.
8:45am 5-on-5 Basketball Team
9:00am 3-on-3 Basketball Team
8:40am Basketball Individual Skills
8:40am Cheerleading
Where: At each competition venue
Who: Only the head of delegation and/or one coach should come to the Head Coach Check-In area to prevent congestion. Please direct the rest of the delegation to be seated in preparation for the Opening Ceremonies.
How:
- Confirm possession of all athlete participation forms.
- Record scratches/no-show’s.
- Pick up arrival envelope containing welcome information and all nametags for the delegation.
- Confirm that you have all nametags at that time.
- Proceed to the coaches’ meeting and direct all athletes and other coaches to the Opening Ceremonies area. This will immediately follow the coaches’ meeting.
Meals and Housing
If your delegation is arriving on Friday night, separate correspondence has been sent to the head of delegation regarding housing arrangements.
SONC will provide lunch at all venues for delegations (registered athletes, coaches, chaperones, etc.). Family members are not included in these meals. An announcement will be made when lunch is available and each delegation is asked to only send a representative or two to pick up lunch for the entire team/delegation. Specific menus are still being determined.
Competition Information
Coaches Meetings
We have made attendance by at least one coach or representative from each local program at the coaches’ meeting mandatory. Valuable information and updates are provided during these meetings. If the coach or a representative from the local program does not attend, that program is subject to penalty, including losing the ability to protest for the duration of the tournament. Call Andrea Stamm at 919-818-4520 if someone is unable to attend due to circumstances beyond their control.
Coaches Meetings Schedule
9:25am 5-on-5 Basketball Team
9:45am 3-on-3 Basketball Team
9:30am Basketball Individual Skills
9:30am Cheerleading
Sports Information
Basketball Sports Information – this includes information about rules and uniforming.
Cheerleading Sports Information – this includes information about rules and uniforming.
5-on-5 Basketball Team Divisions and Schedule
3-on-3 Basketball Team Divisions and Schedule
Basketball Individual Skills Competition Preliminary Divisions
Cheerleading Performance Schedule and Divisions
Basketball Individual Skills Preliminary Round Shift Assignments
Delegations have been assigned a shift for the preliminary (divisioning) round of Basketball Individual Skills competition. All of the individual skills athletes in your delegation will compete during the assigned shift.
Shift #1 @ 10:20am: Cabarrus, Jackson, Mecklenburg, Rowan, and Union
Shift#2 @ 11:40am: Alexander, Cleveland, Forsyth, Gaston, Guilford/High Point, Lincoln, Madison, Mitchell, Moore, Qualla Boundary, Rockingham, Surry, Transylvania, Wilkes
Awarding for Basketball Team Divisions
Awarding in a three team division:
The overall record will determine which place a team is awarded. If a team has a 2-0 record they will receive the gold medal, a 1-1 record will receive the silver medal and a 0-2 record will receive the bronze medal.
If all three teams finish with a 1-1- record, the following tie breakers will be instituted:
- The team who has allowed the fewest points will be awarded the gold medal, the second fewest points the silver medal, and the team that allowed the most points will win the bronze medal.
- If there is a tie in the most points allowed, the head to head game will be used to break the tie.
Example:
Team Record Points Allowed
A 1-1 45
B 1-1 54
C 1-1 31
Team C will be given the gold medal, Team A Receives the silver medal, and Team B receives the bronze medal.
Awarding in a four team division:
Four team divisions will play in brackets. The winners of the first game will advance and play for the gold medal. The teams who lose their first game will play each other for the bronze medal.
Recycling
We are continuing to work on better recycling water bottles at lunch time. Please help remind all members of your delegation to be conscientious about disposing of these bottles in the right container.
Volunteers
We have a fantastic group of Games Management Team volunteers who have stepped up to run this Tournament. They will be supported by hundreds of day-of volunteers. Please know that they are there to help you and let them know how much they are appreciated.
General Special Olympics North Carolina Event Information
Here are some links to documents available for every event if you need a refresher or if this is your first event.
Head of Delegation Responsibilities
Here is an overview of what an HOD should do for their delegation.
Local Program Preparation Checklist
This can help you ensure you’ve thought of everything.
Sample Packing List
This is an example of a letter to delegation members provided by Colleen Lanigan, Special Olympics Orange County.
Mileage Chart
This document can provide an approximation of how far your drive will be to Raleigh.
General Policies & Procedures
Make sure you are familiar with SONC’s policies about medical transports, use of 15-passenger vans, smoking &alcohol, etc. You are responsible for being familiar with and helping to enforce these policies.
Competition Policies & Procedures
Here is where you can learn about filing protests, familiarize yourself with the athletes & coaches’ codes of conduct, etc. Information regarding sport rules committees is also available online.
Event Services Summary
This is a summary of the various services at the event including information services, transportation and medical.
Thank you for all the hard work you and all the coaching staff have already put into this basketball and cheerleading season not to mention the hours of training the athletes have gone through. We look forward to hosting the athletes at the state-level event and ensuring that it is a great experience for all involved. We will send out an online survey at the conclusion of the Tournament to hear about your experience! Feedback is always appreciated so we can continue to improve on events.
